STANDARD CLIENT SERVICE AGREEMENT
TERMS AND CONDITIONS
FLAT FEE ENGAGEMENTS
We are pleased that you have engaged our law firm to serve as your legal counsel. For the sake of clarity, we have agreed to represent only those persons whose name(s) appear in the electronic invoice sent to you. We have not agreed to represent any other individual or entity in this matter. Furthermore, there are no intended third-party beneficiaries to the relationship between our law firm and you.
Our representation is limited to the matter described in the electronic invoice sent to you. To the extent that you wish to engage our firm to represent you regarding other matters, you will be asked to sign a separate engagement agreement describing the scope of that representation prior to our initiation of services. It is our policy to confirm in writing the nature of the engagement and the terms of our legal representation. If you do not understand all of the terms or language in this engagement agreement, please contact us prior to paying the invoice.
The scope of our representation does not include advice or services regarding accounting, tax, personal financial matters or business management, and related non-legal matters and advice. If you wish for us to consult with other professionals retained by you regarding this matter, we will communicate with you in writing to confirm the scope of such consultations prior to initiating same.
If applicable, billing statements normally will be rendered monthly for work performed and expenses recorded on our books during the previous month. Payment is due promptly upon receipt of our statement. if any statement remains unpaid for more than 30 days, we may suspend performing services until arrangements satisfactory to us have been made for payment of outstanding statements and the payment of future fees and expenses, and if such arrangements are not made, subject to applicable rules of professional conduct governing attorneys, we may terminate the engagement and withdraw from further representation.
All invoices not contested in writing within fifteen (15) business days of receipt are deemed accepted by you as true and accurate and are payable in full. Interest will be charged on all accounts not paid when due at a rate of 1.5% per month. In the event you fail to pay all amounts which become due, and we refer such matter to an attorney or collection agency, you agree to pay, in addition to the amounts due, any and all costs we incur as a result of such action, including reasonable attorneys fees.
We may use electronic mail (e-mail) to facilitate our communications with you, unless you direct us to do otherwise. However, please keep in mind that the security of e-mail cannot be guaranteed. It is especially important to keep this in mind when sending sensitive information. As with all of our client communications, we will take all reasonable steps to maintain confidentiality when communicating to you by e-mail.
You are aware that the firm represents many other companies and individuals. You agree that we may continue to represent or may undertake in the future to represent existing or new clients in any matter that is not substantially related to our work for you, even if the interests of such clients in those other matters may be directly or indirectly adverse to you. We agree, however, that your prospective consent to conflicting representation contained in the preceding sentence shall not apply in any instance where, as a result of our representation of you, we have obtained proprietary or other confidential information of a non-public nature, that, if known to such other client, could be used in any such other matter by such client to your material disadvantage. You should know that, in similar engagement letters with many of our other clients, we have asked for similar agreements to preserve our ability to represent you.
Unless previously terminated, our representation of you will terminate upon the conclusion of the matter described in your electronic invoice. We may, but are not obligated to provide you with written notice to you that the engagement has concluded.
At the conclusion of your matter, we will retain a file of your matter for a period of three (3) years. We may store some or all file materials in a digital format. In the process of digitizing such documents, any original paper documents provided by you will be returned to you. Any copies of paper documents provided by you will not be returned to you unless you request such copies in writing. After any or all paper documents are digitized, we will destroy all paper documents in the file, subject to the exceptions noted above. At the expiration of the three (3) year period, we will destroy all file materials unless you notify us in writing that you wish to take possession of them. This clause applies to any file materials being held or stored by a third-party vendor. We reserve the right to charge administrative fees and costs associated with researching, retrieving, copying and delivering such files.